Executive Assistant
Dubai, United Arab Emirates
Full timeOn-site
Job description
Role Overview
We are seeking a highly motivated and dynamic individual to join our team as an Executive Assistant to the Chairman & CEO. This position is based in the United Arab Emirates and requires onsite attendance. The role involves a broad range of executive support tasks including managing schedules, coordinating travel, and liaising across departments. The ideal candidate will demonstrate exceptional critical thinking, analytical skills, and the ability to efficiently coordinate complex arrangements.
Responsibilities
- Manage the calendar of the CEO & Chairman, scheduling meetings, and producing agendas.
- Take meeting action points and ensure follow-up with the CEO / Chairman.
- Ensure the CEO and Chairman have all necessary paperwork and briefings for meetings and other commitments.
- Book travel and prepare complex itineraries including flights, accommodations, visas, and transfers.
- Optimize processes and outcomes across all areas of the CEO’s & Chairman's lives, including business, family, and travel.
- Maintain awareness of internal priorities to provide the necessary support.
- Develop and maintain comprehensive knowledge of the company to assist the CEO & Chairman effectively.
Requirements for the Role
- At least 5 years of experience providing direct support to C-level executives, including substantial interaction with executive offices.
- Fluency in English, both written and spoken, with the ability to communicate effectively across various cultures and corporate levels.
- Proficiency in Microsoft Office Suite and experience with ERP systems for administrative and operational tasks.
- Extensive flight booking knowledge with effective use of Emirates Skyward
- Exceptional organizational, analytical skills and the ability to juggle multiple tasks simultaneously
- High discretion and integrity in handling confidential information, committed to ethical practices.
- Availability to provide support outside standard working hours as required.
Perks and Benefits
Successful candidates will be offered a competitive package alongside the opportunity to work in a dynamic and supportive environment, with extensive opportunities for professional growth and development.